Administrative Assistant

Full-time.  Tues. – Sat.,  9am – 5pm 

Reports to: Executive Director

Full Time, 35 hr. week

Responsibilities:

Customer Service

1. Serve as receptionist including welcoming visitors, answering phones. Respond efficiently & accurately to inquiries regarding exhibits, programs, membership, other local attractions, and directions.
2. Provide visitor orientation and occasional tours of exhibits.
3. Promote membership, classes, programs and events by providing verbal and written information to visitors and handling class registration.
4. Schedule group tours, meetings, and facility rentals. 
5. Distribute/collect program evaluation materials and visitor surveys. 

Administrative Support

1. Provide administrative support including clerical and errands.
2. Create and maintain multiple databases.
3. Maintain accurate attendance records and create monthly & annual reports.
4. Provide marketing support including press clipping, coordinating bulk mailings.
5.  Maintain and update website.
6. Provide program support as needed including helping with special events, classes, exhibit installations and other duties as assigned.
7. Process invoices, cash receipts, check requests for bookkeeper.
8.  Report payroll hours to payroll company bi-weekly.

Shop

1. Handle retail sales, ticket sales, maintain displays, take inventory, order stock, process cash receipts.

Volunteers

1. Coordinate volunteer recruitment, training, schedules and recognition.
2.  Maintain accurate volunteer records.

Office Management

1. Ordering supplies.
2. Coordinating repair and maintenance of office equipment.

Other duties as assigned.

Qualifications:

1. Minimum of Associates Degree in Business or related field, plus 2 years of office experience, or 4 years of relevant experience.
2. In-depth knowledge of word processing, spreadsheet and database software applications including MS Word, Excel, and Access.
3. Excellent attention to detail and high level of accuracy.
4. Strong interpersonal, organizational, and communications skills.
5. Basic record keeping skills.
6. Ability to prioritize projects, handle multiple tasks and meet deadlines.
7. Must possess valid NYS driver's license and vehicle for travel and errands.

Application Procedures: Only qualified applicants should apply. Please include a cover letter and resume.  Applications may be mailed to Schweinfurth Memorial Art Center, 205 Genesee St., Auburn, NY 13021. No phone calls please.

The Schweinfurth Memorial Art Center reserves the right to change work hours, reassign job duties or combine positions at anytime.  Employees serve at the will of the Schweinfurth Memorial Art Center.