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About Us

The Schweinfurth Memorial Art Center is a multi arts-facility, located in Auburn, New York, situated in the heart of the Finger Lakes. We offer a series of 5 changing exhibitions each year, art classes for kids & adults, quilting & fiber arts workshops, multi-arts programs including music, film, folk arts, poetry, storytelling, and much more, along with a unique gift shop.

Click here to download the Schweinfurth Art Center's 2011 Annual Report to learn more.

Job Opportunity - Administrative Coordinator

Schweinfurth Art Center

Administrative Coordinator

Full-time. Tues. – Sat., 9:00 – 5:00

Part-time applications under consideration as well.

Reports to Executive Director

The responsibilities of the Administrative Coordinator are multi-faceted but primarily encompass the areas of office management, member/donor relations, event coordination, and customer service. See specific responsibilities listed below. If two part-time individuals are hired, job responsibilities would be divided based upon applicants' skills and availability.

PRIMARY RESPONSIBILITIES

Office Management

  • Prepare cash receipts, credit cards, invoices for outside bookkeeper

  • Report hours to payroll company, maintain employee time sheets, and track vacation hours

  • Order and maintain office supplies & equipment

  • Implement mail merges, bulk mailings and maintain mailing lists

  • Keep attendance records and prepare reports

  • Process memberships, event tickets

  • Provide administrative support as needed

Customer Service

  • Primary person to greet & interact with visitors, give tours as needed

  • Answer phones, handle inquiries

  • Handle retail sales in gift shop

  • Monitor galleries

Member/Donor/Volunteer Relations

  • Coordinate membership appeals, renewals, recognition, maintain membership database and mailing lists in Giftworks

  • Process and record all charitable contributions and revenue from individuals, foundations, corporate sponsors, and fundraising events in coordination with the Executive Director.

  • Maintain donor database in Giftworks

  • Provide support in meeting membership and fundraising goals

  • Coordinate Volunteers including training, scheduling and recognition

  • Generate reports

Event Coordination

  • Coordinate membership, fundraising and cultivation events

  • Attend all fundraising and special events

  • Assist with exhibit openings

Gift Shop

  • Purchasing, merchandising, inventory & sales

Program Support

  • Assist with exhibit installations

  • Assist with staffing during evening classes

  • Assist with class registration

  • Marketing and other program assistance as needed

      

Other duties as assigned by Executive Director.


Attributes:

  • Extremely Organized

  • Detail oriented

  • Good with numbers and budgets

  • Motivated, resourceful, self-starting

  • Able to work under deadlines

  • Ability to multi-task, manage multiple projects

  • Positive, enthusiastic and energetic

  • Interest in the arts

  • Flexibility

IDEAL COMPUTER SKILLS: Microsoft Word, Access, Excel, In Design, and Giftworks or similar programs.


Requirements:

  1. Minimum of B.A. plus 2 years of administrative or relevant experience.

  2. In-depth knowledge of word processing, spreadsheet and database software applications including MS Word, Excel, and Access.

  3. Excellent attention to detail and high level of accuracy.

  4. Strong interpersonal, organizational, and communications skills.

  5. Experience with social media, website management

  6. Must possess valid NYS driver's license and vehicle.

  7. 3 Professional References.

  8. Must be able to lift 30 lbs.

Employees serve at the will of the Schweinfurth Art Center.

To apply, email cover letter, resume and salary requirements to:

dlamb@schweinfurthartcenter.org

Subject: Administrative Coordinator Job Search

No phone calls please.

 

For a PDF version of this job description click here.

History

Architect Julius A. Schweinfurth was born in Auburn in 1858, the second of four sons of German immigrants Charles J. and Katherine Ammon Schweinfurth. The three eldest sons all became architects of some renown: Charles in Cleveland, Julius in Boston, and Albert in San Francisco. Julius was not only a talented architect and draftsman, but also a skilled artist and designer. He produced many etchings, drawings, and watercolor studies throughout his life, as well as bookplates and other examples of graphic design. Though he spent most of his adult life in the Boston area, he did design several buildings in Auburn, including the Bradley Chapel at Fort Hill Cemetery; the former Thomas Mott Osborne House at 120 South Street, Auburn; and the former James Street school, which was located on the site of the Auburn Post Office property. His most notable buildings include several dormitories on the Wellsley College Campus in Wellsley, MA.

Julius A. Schweinfurth died in 1931. He left a trust stipulating that after the death of his wife and heirs, and when the trust reached $1,000,000 in value, it was to be given to Auburn for the purpose of building and endowing an art center. The Schweinfurth Memorial Art Center was incorporated in 1975, and the Art Center opened to the public in 1981.

SCHWEINFURTH MEMORIAL ART CENTER . 205 Genesee Street, AUBURN, NY 13021 . (315)255-1553 . mail@schweinfurthartcenter.org